Special Events Application

22 May
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VIRGINIA KEY BEACH PARK TRUST

SPECIAL EVENTS

OVERVIEW

Virginia Key Beach Park Trust is pleased you will be holding your event on our historical property. In order to assist you in obtaining the necessary permits and services to ensure a sage and successful event, it is necessary that you complete the attached Special Events Application and return it to:

VIRGINIA KEY BEACH PARK TRUST

ATTENTION: Special Events Manager

4020 VIRGINIA BEACH DRIVE

MIAMI, FL 33149

305-960-4618

 

This application must be returned to Virginia Key Beach Trust at least ninety (90) days prior to the event.

Once you have completed and returned the attached application, we will schedule a meeting with you and VKBP Special Events Manager to review your event plans and to assist you in planning a successful event at the park.

We will also schedule you for the City of Miami Special Events Meeting with the necessary city services departments, in order to provide you with the estimated cost of city services and fees related to your event.

In an effort to help you with your event budget be aware that Virginia Key Beach Park is under the umbrella of the City of Miami, the City has a policy (Motion No. 91-802) which requires that event and festival organizers pay for the cost of all city services and fees associated with the event at least three (3) days in advance of the activity.

Some of the required permits and services include: Police special events permit; Fire assembly and Fireworks permits; Traffic control and security; Fire inspectors and rescue units; Beer and wine permit fees; Permits that apply to mechanical, electrical, water fees, cleaning crew, Solid Waste, light towers in necessary areas and any other fees that may be applicable to each particular activity.

Issuance of permission for your event is given after all due consideration to safety, traffic, needs of residents, business, and religious institutions in the area. Said permission for an event will only be granted after the approval of the VKBPT Special Events Manager of Virginia Key Beach Park Trust.

Virginia Key Beach Park Trust and the City of Miami require that organizers of special events provide a current certificate of insurance naming Virginia Key Beach Park Trust and the City of Miami as additional insured. User must comply with the insurance coverage and limits of liability established by the City of Miami. For stipulations related to the special events liability coverage, you may contact the Insurance Coordinator of Risk Management – Frank Gomez (fgomez@miamigov.com).

Specific authorization must be obtained from the Trust for the sale or distribution of any alcoholic beverages on Park Property. A State of Florida liquor license is also a requirement for alcoholic sale or service at any event.

 

Thank you

Guy Forchion

Executive Director

Virginia Key Beach Park Trust

DOWNLOAD APPLICATION

SPECIAL EVENT APPLICATION – as of 4.13.17

 

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